Free Pro Forma Invoice Generator
Free • no signup • download a PDF • updated October 2026
Create a pro forma invoice to confirm a sale before delivery, with tax and terms. Free, no signup, Canada-ready.
Free Pro Forma Invoice Generator
How to create a pro forma invoice (step by step)
- Add your business details and logo.
- Enter the client and the line items.
- Apply the correct Canadian tax (GST/HST/QST) for the client's province.
- Download the PDF, or send and track it in FacilInvoice.
Create your pro forma invoice in minutes
Create your pro forma invoice in minutes. In Canada, that means being specific about tax and terms so clients know exactly what to pay. See the related FacilInvoice tool below to do this in a couple of clicks.
How to use this generator
How to use this generator. Here is how it works in practice, with the Canadian rules that apply.
- Keep records of every invoice and the tax charged.
- Use the same numbering system so nothing is missed.
- Confirm current rates with the CRA or Revenu Quebec.
What to include on a pro forma invoice
What to include on a pro forma invoice. Keeping this clear is what gets you paid faster and keeps you compliant.
Required details
Required details.
Taxes and totals
Taxes and totals.
Send and track it in FacilInvoice
Send and track it in FacilInvoice. In Canada, that means being specific about tax and terms so clients know exactly what to pay.
What people use this generator for
From a one-off bill to repeat client work, this free generator covers it, with no signup and no spreadsheet. Freelancers, contractors and small businesses across Canada use it to look professional and get paid faster, then manage everything in one place with FacilInvoice.
Tips for a clean, Canadian document
- Add your logo and your GST/HST number so the document is compliant and on-brand.
- Apply the client's provincial tax, not your own, and show it on its own line.
- Send it with an online payment link so clients can pay in one click.
Frequently asked questions
How do I make a pro forma invoice for free?
Fill in your business and client details and the line items in the Free Pro Forma Invoice Generator, and it builds a professional pro forma invoice you can download as a PDF in seconds, with no signup. To send it, track it and get paid online, do it in FacilInvoice.
Does the pro forma invoice handle Canadian sales tax?
Yes. Apply GST, HST, PST or QST by province and the totals update automatically, so your pro forma invoice is accurate and compliant for Canadian businesses.
Can I add my logo and branding to the pro forma invoice?
Yes. Add your logo, business details and colours so the pro forma invoice looks professional and on-brand, which builds client trust and helps you get paid faster.
Is the Free Pro Forma Invoice Generator really free with no catch?
Creating and downloading the pro forma invoice is free with no account. You only pay if you want advanced features such as sending, tracking, automatic reminders and online payments inside FacilInvoice.
Can I add my logo and branding to the document?
Yes. Add your logo, business details and colours so the document looks professional and matches your brand, which helps clients trust it and pay faster. The layout stays clean and Canadian-formatted.
Is it really free with no signup, and what do I get?
Creating and downloading the document as a PDF is free with no account. You only sign up if you want the extras, sending, tracking, automatic reminders and online payment, inside FacilInvoice.